At Ohana Recruitment Ltd (“Ohana”, “we”, “our” or “us”), we are committed to protecting and respecting your privacy. This Privacy Policy outlines how we collect, use, store, and protect your personal information, whether you are a client, candidate, website visitor, or business partner.

By using our services or visiting our website, you agree to the practices described in this policy.

1. Who We Are

Ohana Recruitment Ltd is a UK-based recruitment agency specialising in legal and professional services placements. Our registered office is:
[Insert registered address]
Company Number: [Insert company number]

We are registered with the Information Commissioner’s Office (ICO) and comply with the UK General Data Protection Regulation (UK GDPR) and Data Protection Act 2018.

2. What Information We Collect

We may collect and process the following types of personal data:

Candidates

• Full name, contact details, CVs, work history, qualifications
• Interview notes, salary expectations, preferences, references
• Right to work documentation, including passports or visas (where applicable)

Clients

• Contact names, email addresses, phone numbers, job descriptions
• Business correspondence and contractual details

Website Visitors

• IP addresses, browser type, time zone, device information
• Cookies (see Section 7)

3. How We Use Your Information

We collect personal data to:

• Match candidates to suitable job opportunities
• Communicate with candidates and clients about roles and services
• Maintain accurate records of recruitment activity
• Improve our services and user experience
• Comply with legal and regulatory obligations

4. Legal Basis for Processing

We process personal data under the following lawful bases:

• Consent – where you have given clear permission for us to do so
• Contract – when processing is necessary to fulfil a contract
• Legal obligation – for compliance with legal requirements
• Legitimate interests – to carry out and improve our recruitment services

5. Sharing Your Information

We only share your personal information when necessary, and always with care. This may include:

• With prospective employers (with your consent)
• With third-party service providers (e.g., CRM systems, payroll partners)
• When required by law or for regulatory purposes

We never sell your data.

6. Data Retention

We retain personal data only as long as necessary to fulfil the purposes for which it was collected, or as required by law. Typically:

• Candidate data: retained for up to 6 years post-placement unless otherwise requested
• Client data: retained for the duration of the business relationship and for legal purposes thereafter

You can request deletion of your data at any time.

7. Cookies & Website Usage

Our website uses cookies to improve functionality and user experience. Cookies are small data files stored on your device. You can adjust cookie settings in your browser at any time.

8. Your Rights

Under data protection law, you have the right to:

• Access the personal data we hold on you
• Correct or update inaccurate information
• Request the deletion or restriction of your data
• Object to certain uses of your data
• Withdraw your consent at any time

To exercise these rights, email us at info@ohanarec.com

9. Data Security

We take your data security seriously. We use secure systems, encryption, access controls, and data minimisation practices to protect your information against unauthorised access or misuse.

10. Third-Party Links

Our site may contain links to third-party websites. This policy does not apply to those websites, so we encourage you to review their privacy terms separately.

11. Updates to This Policy

We may update this policy from time to time. Any changes will be posted here and, where appropriate, notified to you by email. Please check back regularly to stay informed.

12. Contact Us

For questions about this Privacy Policy or to exercise your data rights, please contact:

Data Protection Contact
Ohana Recruitment Ltd
📩 info@ohanarec.com
📞 0203 840 6018